Constitution of the
Arts and Culture Forum
The membership of the
Forum shall consist of:
One Cabinet member and two Assistant Portfolio
Holders
(Portfolio Holder Coast, Country and Environment
Assistant Portfolio Holder Coast, Country and Environment
Assistant Portfolio Holder Democracy and
Transparency)
Culture Champion
Three other East Devon District
councillors
A district or town councillor
representing each of the towns of Axminster,
Budleigh Salterton, Cranbrook, Exmouth, Honiton, Ottery St Mary,
Seaton and Sidmouth
Officers of the Council, other invited guests and
invited members of the public are able
to attend meetings of the Forum in an advisory
capacity.
Meeting agendas will indicate
in advance whether any part of the meeting is to be open to the
public.
1)
The Forum shall make recommendations to the Cabinet
of East Devon District Council on matters relating to Arts &
Culture in East Devon. This remit includes:
Providing oversight on the delivery of the Culture
Strategy for East Devon 2022-2031 receiving updates on progress
against the Delivery Plan. Also, to consider any requests by
Officers for funding to help support the delivery of the Culture
Strategy 2022-31.
Future plans and proposed strategies of towns and surrounding villages and
arts and culture organisations within East Devon, as well as
achievements of the following:
a)
The Manor Pavilion
b)
The Thelma Hulbert Gallery
c)
Countryside Team’s events
d)
East Devon Tourism Strategy activities and
events
e)
East Devon and Blackdown
Hills AONBs events
f)
Villages in Action
g)
South West
Museums
2)
The Forum shall make recommendations to the Officers
on other relevant matters relating to Arts and Culture in East
Devon.
3)
There will be an annual election for the Vice-Chair
position. The Chair will be the East
Devon District Council Culture Champion and the Vice- Chair can be
any member of the Forum.
4)
Any Member may resign or in the case of those
Members appointed by named bodies may be removed by the appointing
bodies. The Advisory Forum must be
advised in writing of any changes.
5)
Town representatives will be appointed by the Town
Councils. Substitutes are
permitted.
6)
The meetings of the Forum will be quorate if at
least a quarter of the membership is present.
7)
Every recommendation from the Forum shall be
determined by a majority of the votes of the Members present
(including community members) voting on the matter, the Chair of
the meeting, in the event of a tie, having a second or casting
vote.
8)
The Forum shall meet at least twice each year and at
other times if business warrants it.
The Forum may set up smaller working groups if necessary to deal
with particular issues. The Chief Executive may and shall at the request
of one quarter of the Members of the Forum, convene a special
meeting.
9)
If the Chair of the Forum is not present at a
meeting of the Forum, the Chair shall be taken by the Vice-Chair
and in the absence of both, the Forum shall elect a Chair for the
meeting.
10)
The minutes of the Forum shall be open to
inspection, and a copy of the minutes will be sent to East Devon
District Council following each meeting of the Advisory
Forum.
11)
Nothing stated or implied in this Constitution shall
be construed as giving power to the Advisory Forum to incur any
expenditure or liability on behalf of the District
Council.