Agenda and draft minutes

Community Fund Panel - Tuesday, 19th March, 2019 9.30 am

Venue: Clyst Room, Blackdown House, Honiton

Contact: Chris Lane  01395 517544; email

No. Item


Public speaking

Information on public speaking is available online.


There was no public speaking.


Minutes of previous meeting - 5 February 2019 pdf icon PDF 17 KB


The notes of the meeting held on 5 February 2019 were accepted as a true record.




Apologies were received from Councillors Douglas Hull and Marianne Rixson.


Declarations of interest

Guidance is available online to Councillors and co-opted members on making declarations of interest


          Councillor Geoff Jung

          Minute 14

          Personal Interest – District Councillor for Bicton parish.




Matters of urgency

Information on matters of urgency is available online.


There were no matters of urgency.


Confidential/exempt item(s)

To agree any items to be dealt with after the public (including the Press) have been excluded. Thereare no itemswhich officersrecommendshould be dealtwithin thisway.


There were no items of a confidential nature.


Guidance notes for the Community Building Fund pdf icon PDF 31 KB


The Community Building Funding Guidance Notes and application form had been attached for Member’s information.


RESOLVED that the Community Building funding guidance notes be noted.



Consideration of applications received pdf icon PDF 5 MB


Consideration of applications received.

The Engagement and Funding Officer had applied the Community Council of Devon scoring system for guidance and to help summarise the background details of the applications.


The Panel was asked to consider:

Ø  The importance of the project

Ø  Whether match funding arrangements were in place

Ø  What the works would mean for the hall/community shop and its users

Ø  The current stage of the project

Ø  Whether three quotations had been submitted as part of the application and, if not, the reasons given.


Members of the Panel were advised that there was £12,525.94 left unallocated in the Community Buildings Fund.


a)      Applications  recommended for approval


EDDC recommended contribution

Kilmington Village Hall– general repairs and new kitchen and toilets.




Yarcombe Village Hall – Replace a section of the cladding on the outside of the hall that is rotten.



Bicton Recreation Room – Kitchen improvements to make the hall more sustainable. Including new appliances and flooring.




Chardstock Village Hall –

This application was deferred as it was considered that a lot more information was required,  that details of funding for the project was missing and it was received after the deadline. It was suggested that they reapply in June and the Panel will give the project consideration for the next round of funding.