Agenda and minutes

Arts and Culture Forum - Wednesday, 27th March, 2019 10.00 am

Venue: Blackdown House, Honiton

Contact: Alethea Thompson  01395 571653

No. Item


Public speaking


There were no members of the public wishing to speak.


Minutes pdf icon PDF 183 KB

Minutes of the 10 October 2018


The minutes of the meeting held on 10 October 2018 were signed as a true record.


Declarations of interest

Guidance is available online to Councillors and co-opted members on making declarations of interest. 





Villages in Action 2018/19

Presentation from Claire Marshall from Carn to Cove and Rick Blower of Villages in Action


Claire Marshall from Carn to Cove and Rick Blowers of Villages in Action presented ‘Rural Performance in Devon, Update on activity for East Devon District Council’. They reminded the Forum of the project’s aims

        Stabilisation of rural touring in VIA areas of Devon (not covered by Beaford Arts)

        Introduce digital systems for IT and ticketing

        Expansion of international programming content

        Organisational Development – test new models of working with new stakeholders for sustainable system: Options Appraisal Panel


They informed the group of performances coming up in the next few months as well as new partners and expansion of international programming content. This year VIA would gather opinions from stakeholders, review the organisation development plans and present the findings from the options they had appraised during the project so far:

        Hub & Spoke: collaborative working

        Made in Devon: developing Hefted in the community

        New partnerships:  The Inn Crowd; Doorstep Arts





South West Museums Partnership 2018/19

Presentation from Victoria Harding, SW Museums Programme Manager


Victoria Harding, Programme Manager presented the South West Museums Development Programme (SWMD). There were 7 accredited museums in East Devon; 2 major National Trust properties, A La Ronde, Killerton and 5 museums run entirely by volunteers - Sidmouth, Allhallows, Fairlynch, Axminster and Topsham. She explained that Museum Development was established in 2006 and restructured in 2012. SWMD is one of nine regional Museum Development Providers in the

South West, hosted by Bristol City Council on behalf of the SW region.


There were approximately 400 museums and heritage organisations in region with

210+ Museums within the Accreditation Scheme. Museum Development has worked closely with 200+ museums in 2017-18. Over 30% funding in a network of local MDOs. Over 30% of the sector is wholly operated with volunteer workforce and

60% of the museums were Independent charities. Half the museums attract under 10K visits per annum.


East Devon 2017/18 investment came from;

·        EDDC, Sidmouth Town and Budleigh Salterton Parish Councils

·        External grants from National Lottery Heritage Fund of £241,800

·        A wide range of SWMD technical and thematic support services e.g. collections and audiences

·        £30,000 of additional project investment direct to East Devon’s Museums


£241,000 over 2018-20 would come from Rural Proofing Resilience for 16 museums across Cornwall, Devon, Dorset and Somerset; Sidmouth Museum and Fairlynch Museum were key project beneficiaries. Victoria hoped EDDC would continue to invest in order for the Council to access enhanced services offered by SWMD such as;

        increased Museum Development Officer capacity to support fundraising and partnership development

        free skills for heritage organisations 

        Grant Programme £1K - £7K

        Development Grants up to £5K

        increased investment through external funded projects

        access to micro consultancy development support from Thematic Officers.




EDDC Public Health Plan (2019) priorities

Presentation from Helen Wharam, EDDC Public Health Officer


Link to the Public Health Strategic Plan


Helen Wharam, EDDC Public Health Officer presented a summary of the East Devon Public Health Strategic Plan 2019-23. Across the district EDDC could influence health and wellbeing outcomes at a local level in ways less available to Devon County Council or NHS colleagues by;

        working closely with tenants, residents and local businesses

        working in partnership with local third sector and community groups who were active in the towns

        managing green spaces that enable EDDC to offer health and wellbeing activities second to none

        regenerating towns and developing communities

        planning the built environment.


The Plan’s strategic aims were:

1. To help more people to be healthy and stay healthy

2. To enhance self-care and support community resilience

3. To integrate and improve support for people in their homes




Thelma Hulbert Gallery & Arts Council England programme 2019/20

Presentation from Emma Molony, THG Fundraising Officer


Emma Molony, THG Projects and Fundraising Officer presented an update of activities, partnerships and initiatives.


·        Art on the East Devon Way activities and how to develop partnership with East Devon AONB

·        From Tree to Sea - a project to celebrate East Devon’s Coastal heritage

·        Form a strategic partnership with Devon Insight to reach more people living with sight-loss in East Devon

·        Develop the gallery audio-tiles by working with Honiton Community College to create guided tours for people living with Dementia and their carers

·        Form a steering committee for THG to ensure we fairly represent our diverse communities.


Emma introduced and welcomed Ruth Gooding, the newly appointed Gallery and Arts Development Manager for THG.



Wild Exmouth Heritage Lottery Fund project

Presentation from Tim Dafforn, EDDC Countryside Team Leader (People)


Debs Ryland, EDDC Wild Exmouth Ranger presented the Wild Exmouth initiative that sought to improve experiences for local people, tourism and traders. Wild Exmouth was about renewing places and creating memorable experiences for visitors and holidaymakers. It combined the knowledge of the tourism industry and experience of vision and designing resorts and infrastructure. It promoted the awareness of looking out for ways to help wildlife at home and getting active by joining community groups to enhance the places people live in through culture and nature.


It hoped to deliver links to show that economic and social development could be led by revitalising historic assets, greening villages and cities, and engaging communities - regenerating through heritage.




EDDC Events programme work 2019/20

Presentation from Andrew Hopkins, EDDC Events Officer


Andrew Hopkins, EDDC Events Consultant updated the Forum on the Queen’s Drive Space and Gate to Plate.


Queen’s Drive Space

·       Reopens for the season on Saturday 6th April

·        3 Royal Opera House free screenings will take place in June and July

·        The Open air cinema will return

·        Promoting QDS as an event space, adopting a new approach of account managing enquiries

·        Developed a partnership with Ocean, Pavilion, Scott Cinemas and Exmouth Wheel.

·        Improved ticketing box office with an on-site box office run by the bar and online through ticketsource

·        Events take place on the beach but using QDS as a space to assemble before and afterwards

·        A good set of traders returning this summer including some new operators

More information can be found via the website


Gate to Plate

·        To be held this year on Saturday 10 August

·       This year includes a zonal approach to traders including a show kitchen, music and entertainment

·        Will be focussing on the best of food, drink and craft providers in a 30-mile radius of Honiton

·        Working with businesses in Honiton

·        This event will dovetail the inHoniton week which takes place at the end of May



Charlie Plowden, Service Lead Countryside and Leisure on behalf of the Forum, thanked the Chairman Councillor John O’Leary for his support for the Arts and Culture Forum as Culture Champion as well as his valued personal support. In response Councillor O’Leary thanked Charlie and his team and Democratic Services for their assistance over the last eight years of his chairmanship.