Agenda and minutes

Virtual meeting, Licensing and Enforcement Committee - Wednesday, 13th April, 2022 10.00 am

Venue: Online via the Zoom app

Contact: Sarah Jenkins  01395 517406; email


No. Item


Public Speaking

Information on public speaking is available online



There were no members of the public registered to speak.


Minutes of the previous meeting held on 23 February 2022 pdf icon PDF 168 KB


The minutes of the consultative meeting held on 23 February 2022 were received and accepted.


Declarations of interest

Guidance is available online to Councillors and co-opted members on making declarations of interest



There were no declarations of interest.


Matters of urgency

Information on matters of urgency is available online



There were no matters of urgency.


Confidential/exempt item(s)

To agree any items to be dealt with after the public (including the press) have been excluded. Thereare no itemswhich officersrecommendshould be dealtwithin thisway.



There were no confidential / exempt items.


Question and Answer session with invited guest (Mr Norsworthy - Police Licensing)


The Chair welcomed Mr Mike Norsworthy to the meeting. 


Mr Norsworthy outlined his role within the Police Licensing team.  Police Licensing considers all applications as a Responsible Authority and, where appropriate, mediates with applicants to come to an agreed position.  Police Licensing is also responsible for enforcement, either through administration or prosecution, and works closely with local Licensing Authorities.


In response to questions from Members of the Committee, Mr Norsworthy advised the following:

·        Correctly completed licensing applications are sent by the Licensing Authority to the various Responsible Authorities of which there are fifteen.  Live applications have a 28 day period during which representations may be submitted.  Police Licensing considers the application and conditions against the 4 licensing objectives and, where necessary, contacts the applicant to undertake a mediation process.  Police Licensing informs the Licensing Authority where an agreed position has been reached and evidences that the applicant agrees with the position.

·        With regard to the licensing of festivals and applications for time limited premises licences, events are often planned well in advance and details of the management of the event may not be available at the time of the application.  Where this is the case, an event management plan is then taken to a Safety Advisory Group (SAG) meeting for discussion and agreement by the applicant and Responsible Authorities.  A condition of the licence is that any such event is run in accordance with the event management plan.  It was acknowledged that this process can cause concerns for local residents and Members of a Licensing & Enforcement Sub Committee hearing as not all of the event management details may be available at the time of the application.  However, the Police have powers to close down an event if an agreed event management plan is not in place.  If issues have arisen during an event, a full licence application could be required the following year.

·        The Police Licensing team is very happy to receive complaints in order to build evidence of issues.  Police Licensing adopts a stepped approach and will contact the Designated Premises Supervisor (DPS) and the Premises Licence Holder in the first instance.  Where issues cannot be resolved, a review may be undertaken.

·        Where complaints regarding noise have been received, it can be difficult to ascertain whether the issue is noise emanating from inside a premises or noise from anti-social behaviour outside a premises.  There is no legal definition as to how far from a premises noise can be still be attributed to the premises.  Police Licensing works with Environmental Health to resolve issues together.   A diary of noise incidences provides useful information for Police Licensing and Environmental Health will assist residents with keeping a diary or monitoring noise issues.

·        A process exists whereby Police Officers attending incidents at pubs notify the Police Licensing team using form L10.  In addition, administration staff monitor Police logs on a daily basis to highlight any potential issues at premises of interest.  The Police Licensing team regularly reminds Officers to keep them informed as  ...  view the full minutes text for item 33.


Quarterly Licensing Report pdf icon PDF 222 KB


The report from the Licensing Manager provided an update on the activities of the Licensing Service under the Licensing Act 2003, Gambling Act 2005, Taxi legislation and General Licensing including Street Trading and Pavement Licences.  The report covered the quarter to the end of March 2022.


The Licensing Manager noted that the period before the end of the financial year is busy due to requirements to supply data to various external agencies such as the Gambling Commission and The Home Office.  The outcome of the surveys should be available for the next meeting of the Committee. 


Regarding mandatory training for currently untrained Committee members, and new members appointed at the Annual Council meeting, further dates are available in June and July.


The Committee noted that no Environmental Health Officers were available to attend this meeting due to the recruitment underway in the EH team.  When available, EH Officers would attend to update the Committee on animal health matters and this could be extended to include noise issues.


It was further noted that the Licensing Manager would be overseeing the Council’s Safety Advisory Group responsibilities until a new EH Manager is in post.


The Quarterly Licensing Report was noted.


Taxi Fares Report pdf icon PDF 199 KB

Additional documents:


The Licensing Manager provided an update regarding the public consultation to increase the Hackney Carriage (Taxi) Fare Tariff and to set a date on the new table of fares.  This would enable the taxi trade within the District to continue to operate economically whilst still maintaining an efficient, safe and cost effective service for those residents of and visitors to East Devon who need to use the services of a Hackney Carriage.


It was noted that no representations had been received during the public consultation and that the report proposed retaining the option of a further review later in the year should additional support be needed due to increasing costs.


The Committee noted the results of the public consultation undertaken on the increase to the Hackney Carriage Table of Fares.


The Committee would consider any further request for an increase within the next 12 months only upon an exceptional basis.



That at its meeting on 20 April 2022 the fare increase be adopted from that date.