Agenda and draft minutes

Apologies for absence were received from Councillors Mike Allen, David Barratt and Douglas Hull.

The notes of the previous meeting held on 25 October 2018 were confirmed as a true record.

Guidance is available online to Councillors and co-opted members on making declarations of interest

Councillor Tom Wright

          Minute 8

          Personal Interest – Chairman of Budleigh Salterton Town Council.

          Councillor Geoff Jung

          Minutes 10

          Personal Interest – Ward Member for Otterton and Member of Woodbury Flood Resilience Steering Group

          Councillor Dean Barrow

          Minute 9

          Personal Interest – East Devon representative on TRIP.

The Parishes Together Fund guidance notes and application form, circulated with the agenda were noted

This was a project from Budleigh Salterton Chamber of Commerce with support of Otterton and East Budleigh Parish Councils to celebrate the Raleigh 400 years centenary and to hold a community street party in Budleigh on 6 July 2019.  A question was raised regarding what community development the event was going to generate. A representative of the organising committee reported that he hoped it would promote the town centre and its shops and bring people together in the town.         

This was a project from Honiton Dementia Action Alliance to pay TRIP community transport to collect people from surrounding villages and rural areas and bring them into Honiton to take part in the dementia support activities. Ali Eastland, Devon County Council and Jamie Buckley, Engagement & Funding Officer, proposed the idea to the Panel of setting up an independent evaluation to look at both the Honiton and Ottery St Mary dementia support schemes that were recommended for funding after they had finished. They proposed that this work would be paid for by underspend from the Communities Together Fund.

This was a project from Lympstone Parish Council with the support of Woodbury Parish Council to reduce flood risk in the Wotton Brook catchment in Lympstone and Woodbury. The Panel were impressed with the levels of working together on the project, with many different organisations involved.

This was a project from Newton Poppleford Playing Field Foundation with support of Devon Air Ambulance to put in a night landing site at the playing field. This would potentially enable the air ambulance to land at night to save lives in Newton Poppleford and surrounding towns and parishes.

This was a project from Ottery Help Scheme to set up a sustainable Dementia Action Alliance across the Ottery St Mary District and deliver roaming memory cafes in rural parishes around. This will involve working with a variety of local organisations and businesses.     Ali Eastland, Devon County Council and Jamie Buckley, Engagement & Funding Officer, proposed the idea to the Panel of setting up an independent evaluation to look at both the Honiton and Ottery St Mary dementia support schemes that were recommended for funding after they had finished. They proposed that this work would be paid for by underspend from the Communities Together Fund.

This was a project from Seaton Town Council with support of Axmouth Parish Council to produce a leaflet for walkers/information for walks from Sidmouth to Seaton, highlighting Seaton. A leaflet would also be produced with information specifically about Goat Island.

This was a project from Stoke Canon Parish Council with support of Brampford Speke Parish Council to improve 100m of public footpath between the two parishes, which had become so degraded residents with pushchairs, buggies, wheelchairs etc can’t use it. The two parishes regularly need access to each other to use community facilities. .                   

This was a project from Uplyme Parish Council with support of Devon Air Ambulance Trust to put in a night landing site at King’s George’s Field, Uplyme. This would ptentiall enable the air ambulance to land at night to save lives in Uplyme and surrounding towns and parishes.            

This was a project from Upottery Playing Fields Association with the support of Upottery Parish Council who were applying for funds to create safer access to Glebe Parks sports and playing fields as it was currently on a blind bend. This project would encourage more walking and more people to use the playing fields and sports clubs, especially school children. It would benefit school children from parishes outside Upottery.

This was a project from West Hill Parish Council to purchase full size portable goals for the use of The King’s School in Ottery St Mary and West Hill Wasps junior football club. They will replace a current set of fixed football goals that are at the end of their life. The portable goals will also allow flexibility for better football coaching. They would be used daily throughout the school year and for West Hill Wasps on training nights and match days. The goals would enhance sports provision in the area.

This was a project from Seaton Majorettes with support from Seaton Town Council to purchase 30 new batons for Seaton Majorettes. There was considerable concern expressed over the significant cost of the batons, which did not yet include any customs charges/import duty from the USA. Members felt that cheaper batons could have been sourced.     

a)     Exmouth Dragon’s Den underspend

Consideration was given to a request that Exmouth Town Council keep the Exmouth Dragon’s Den 2018/19 underspend of £4,938.76 to distribute through a similar Dragon’s Den style event in 2019/20.

REOMMENDED that Exmouth Town Council be allowed to keep the Exmouth Dragon’s Den 2018/19 underspend of £4,938.76 to distribute through a similar Dragon’s Den style event in 2019/20.

b)     Communities Together Fund 2018/19

Members noted that the total amount applied for totalled £51,902.50. with applications approved, this would leave an underspend of around £150,000., which was mainly due to it being the first year that the fund had run. It had been indicated that Devon County Council (DCC) would allow EDDC to keep the underspend to distribute in East Devon through crowdfunding, which was the proposal that came from DCC if we wanted to keep the money. Members noted that this the one and only Communities Together Fund decision making meeting, due to changes in funding allocation procedures from DCC. There would be no Communities Together Fund in future years.

c)     Otterton Parishes Together Fund project 2016/17

Members noted that Otterton and Woodbury Parish Councils had applied jointly for £3,289.50 from the Parishes Together Fund for a countryside education signage project in 2016/17. They had sent a letter, which was circulated to members, asking whether this funding could be spent on something slightly different to that originally approved. This was urgent repairs and replacements for other footpath signage in the area.

RECOMMENDED that the Otterton and Woodbury Parish Councils request to spend the £3,289.50 grant from the Parishes Together Fund 2016/17 on urgent repairs and replacements for footpath signage in their parishes be approved.