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Minutes of the Annual Council meeting on 25th May 2021.
Declarations of interest
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Matters of urgency
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Announcements from the Chair and Leader
To agree any items to be dealt with after the public (including the Press) have been excluded. Thereare no itemswhich officersrecommendshould be dealtwithin thisway, but if confidential minutes from Cabinet and/or the Council’s Committees are being discussed, Officers may recommend consideration in the private part of the meeting.
To approve the minutes of the meetings and recommendations contained therein as detailed in the Recommendation section.
(This covers items a to q)
Reasons for decision:
The consultative meeting of the Council considered and debated the minutes of all the various meetings and recommended that they, with the recommendations contained therein, be approved. There is nothing I am aware of that suggests any alternative decision should be taken.
Confirm the political balance / seat numbers (below) and committee seat allocations (Appendix 1 to the report to Council);
Democratic Alliance Group: 25 Members; 41.67%; 47 seats
Conservative Group: 22 Members; 36.67%; 41 seats
The Independents: 5 Members; 8.33%; 9 seats
Independent Progressive Group: 4 Members; 6.67%; 8 seats
Independent (Independent): 1 Member; 1.66%; 0 seats
Total 60 Members; 100%; 111 seats.
Confirm the changes to the membership of committees as below;
a. Cllrs Bailey and C Wright removed from Scrutiny and Cllr Pook removed from Strategic Planning. Cllr Bruce to sit on the Scrutiny Committee. Cllrs Millar and Bonetta to take seats on Scrutiny and Strategic Planning respectively.
b. Cllr Brown is removed from the Scrutiny Committee to be replaced by Cllr Tom Wright. Cllr Brown replaces Cllr Tom Wright on the Planning Committee.
c. Cllr Pook takes the Independents seats on Overview and HRB committees and Cllr C Wright takes the seat on the Planning Committee.
d. Cllr Thomas to sit on the Personnel Committee with Cllr Jarvis being the substitute member.
Confirm that the Chair of the Personnel Committee shall be the Chair of Council.
Confirm that the Chair of the Scrutiny Committee shall be the Cllr Tom Wright
Reasons for decision:
For the reasons detailed in the report to the Council consultative meeting and following the recommendation from that meeting.
Motion: Role of Chair of Council
ref Article 5 page 19 to be modified as per section b shown in italics:-
b) The Chair shall be elected annually by the Council. The Chair will have the following responsibilities:
1. To uphold and promote the purposes of the Constitution, and to interpret the Constitution when necessary having regard to appropriate advice;
2. To preside over meetings of the Council so that its business can be carried out efficiently and with regard to the rights of Councillors and the interests of the community;
3. To ensure that at the Council meeting Councillors who are not on the Cabinet or who are not Chairmen of Committees are able to hold the Cabinet and Committee Chairmen to account.
4. Generally, to be the conscience of the Council
5. Shall exercise neutrality and be an exemplar of the highest standards of conduct and ethics consistent with the Council’s Code of Conduct and by promoting and maintaining high standards of conduct by Councillors, co-opted Members and Council officers to serve the best interests of the Community
Proposed by; Cllr Mike Allen
Seconded by; Cllr Philip Skinner
Supported by Cllrs; Andrew Moulding, Bruce de Sarum, Ben Ingham
Confirm the change to the Constitution as detailed in the Recommendation.
Reasons for decision:
The consultative meeting of the Council considered and debated the merits of the motion and proposed amendment to the Constitution and recommended it should be approved as per the recommendation above. There is nothing I am aware of that suggests any alternative decision should be taken and I am content it is an acceptable change to make.
Motion: Nationally Described Space Standards
As a district council we are responsible for approving or rejecting planning applications for housing. On 27 March 2015 the central government published the Technical Housing Standards – nationally described space standards (available at
as part of the housing standards review package. It was left to councils to put in place our own policies to be included with-in the Local Plan. At an earlier Planning Meeting it was pointed out that we do not have a policy on Nationally Described Space Standards. I therefore propose that we put in place a policy to cover this subject as part of our review of our Local Plan.
Proposed by Cllr Peter Faithfull
Seconded by Cllr Vicky Johns
Supported by Cllrs; Megan Armstrong, Tony McCollum, Geoff Jung and Mike Howe.
This council recognizes the immense contribution that trees make to our District - shaping the landscape, providing a vital habitat for wildlife, sequestering carbon to help combat climate change and playing an essential role in the eco-system by absorbing rainwater and preventing erosion.
Trees are also vital to our communities enhancing well-being, connecting people with their natural environment, providing shade and peace, cooling the streets, marking the seasons and giving our communities a sense of ‘place’.
In light of the key role of trees this council will:
This council acknowledges that these proposals will increase the workload of the tree officers and additional tree officer capacity will be required in order to give effect to this motion. The Council will use its general fund balance in the current year and will commit to ongoing costs being met in the 2022/23 budget round.
Proposed by Cllr Jess Bailey
Seconded by Cllr Megan Armstrong
Supported by Cllrs; Denise Bickley, Olly Davey, Paul Jarvis, Vicky Johns, Geoff Pratt, Tony Woodward and Chris Wright