Agenda and decisions

Consultative meeting, Council - Tuesday, 27th July, 2021 6.00 pm

Venue: Online via the Zoom App

Contact: Susan Howl, Democratic Services Manager  01395 517541; email  showl@eastdevon.gov.uk

Items
No. Item

1.

Public speaking

Information on public speaking is available online

 

2.

Minutes of the previous meeting pdf icon PDF 1 MB

Minutes of the Annual Council meeting on 25th May 2021.

 

4.

Declarations of interest

Guidance is available online to Councillors and co-opted members on making declarations of interest

 

5.

Matters of urgency

Information on matters of urgency is available online

 

6.

Announcements from the Chair and Leader

7.

Confidential/exempt item(s)

To agree any items to be dealt with after the public (including the Press) have been excluded. Thereare no itemswhich officersrecommendshould be dealtwithin thisway, but if confidential minutes from Cabinet and/or the Council’s Committees are being discussed, Officers may recommend consideration in the private part of the meeting.

 

8.

To answer questions asked by Members of the Council pursuant to Procedure Rules No. 9.2 and 9.5 pdf icon PDF 231 KB

9.

Reports from the Cabinet and the Council's Committees and questions on those reports pdf icon PDF 275 KB

Decision:

To approve the minutes of the meetings and recommendations contained therein as detailed in the Recommendation section.

 

(This covers items a to q)

 

Reasons for decision:

The consultative meeting of the Council considered and debated the minutes of all the various meetings and recommended that they, with the recommendations contained therein, be approved. There is nothing I am aware of that suggests any alternative decision should be taken.

 

Senior Officer Decision

 

9a

Minutes of the Cabinet meeting held on 5 May 2021. Minute numbers 382 - 400 pdf icon PDF 362 KB

9b

Minutes of the Cabinet meeting held on 12 May 2021. Minute numbers 401 - 413 pdf icon PDF 212 KB

9c

Minutes of the Cabinet meeting held on 9 June 2021. Minute numbers 1 - 18 pdf icon PDF 185 KB

9d

Minutes of the Cabinet meeting held on 14 July 2021. Minute numbers 19 - 43 pdf icon PDF 447 KB

9e

Minutes of the Scrutiny Committee meeting held on 8 April 2021. Minute numbers 140 - 147 pdf icon PDF 185 KB

9f

Minutes of the Housing Review Board meeting held on 29 April 2021. Minute numbers 102 - 121 pdf icon PDF 228 KB

9g

Minutes of the Strategic Planning Committee meeting held on 27 April 2021. Minute numbers 124 - 134 pdf icon PDF 315 KB

9h

Minutes of the Strategic Planning Committee meeting held on 22 June 2021. Minute numbers 1 - 13 pdf icon PDF 334 KB

9i

Minutes of the Planning Committee meeting held on 5 May 2021. Minute numbers 255 - 264 pdf icon PDF 165 KB

9j

Minutes of the Planning Committee meeting held on 9 June 2021. Minute numbers 1 - 9 pdf icon PDF 178 KB

9k

Minutes of the Planning Committee meeting held on 14 June 2021. Minute numbers 10 - 17 pdf icon PDF 59 KB

9l

Minutes of the Planning Committee meeting held on 15 July 2021. Minute numbers 18 - 27 pdf icon PDF 163 KB

9m

Minutes of the Licensing & Enforcement Sub-Committee held on 21 April 2021. Minute numbers 37 - 41 pdf icon PDF 285 KB

9n

Minutes of the Licensing & Enforcement Sub-Committee meeting held on 19 May 2021. Minute numbers 42 - 47 pdf icon PDF 184 KB

9o

Minutes of the Licensing & Enforcement Sub-Committee meeting held on 16 June 2021. Minute numbers 1 - 5 pdf icon PDF 163 KB

9p

Minutes of the Licensing & Enforcement Sub Committee meeting held on 7 July 2021. Minute numbers 6 - 10 pdf icon PDF 183 KB

9q

Minutes of the Licensing & Enforcement Committee held on 21 July 2021. Minute numbers 1 - 9 pdf icon PDF 182 KB

10.

Changes to Governance arrangements - A report from the Monitoring Officer pdf icon PDF 199 KB

Additional documents:

Decision:

Confirm the political balance / seat numbers (below) and committee seat allocations (Appendix 1 to the report to Council);

 

Democratic Alliance Group: 25 Members; 41.67%; 47 seats

Conservative Group: 22 Members; 36.67%; 41 seats

The Independents: 5 Members; 8.33%; 9 seats

Independent Progressive Group: 4 Members; 6.67%; 8 seats

Independent (Independent): 1 Member; 1.66%; 0 seats

 

Total 60 Members; 100%; 111 seats.

 

Confirm the changes to the membership of committees as below;

a.    Cllrs Bailey and C Wright removed from Scrutiny and Cllr Pook removed from Strategic Planning. Cllr Bruce to sit on the Scrutiny Committee. Cllrs Millar and Bonetta to take seats on Scrutiny and Strategic Planning respectively.

b.    Cllr Brown is removed from the Scrutiny Committee to be replaced by Cllr Tom Wright. Cllr Brown replaces Cllr Tom Wright on the Planning Committee.

c.    Cllr Pook takes the Independents seats on Overview and HRB committees and Cllr C Wright takes the seat on the Planning Committee.

d.    Cllr Thomas to sit on the Personnel Committee with Cllr Jarvis being the substitute member.

 

Confirm that the Chair of the Personnel Committee shall be the Chair of Council.

 

Confirm that the Chair of the Scrutiny Committee shall be the Cllr Tom Wright

 

Reasons for decision:

For the reasons detailed in the report to the Council consultative meeting and following the recommendation from that meeting.

 

Senior Officer Decision

11.

Motion: Role of Chair of Council

ref Article 5 page 19 to be modified as per section b shown in italics:-

 

b) The Chair shall be elected annually by the Council. The Chair will have the following responsibilities:

1. To uphold and promote the purposes of the Constitution, and to interpret the Constitution when necessary having regard to appropriate advice;

2. To preside over meetings of the Council so that its business can be carried out efficiently and with regard to the rights of Councillors and the interests of the community;

3. To ensure that at the Council meeting Councillors who are not on the Cabinet or who are not Chairmen of Committees are able to hold the Cabinet and Committee Chairmen to account.

4. Generally, to be the conscience of the Council

5. Shall exercise neutrality and be an exemplar of the highest standards of conduct and ethics consistent with the Council’s Code of Conduct and by promoting and maintaining high standards of conduct by Councillors, co-opted Members and Council officers to serve the best interests of the Community

 

Proposed by; Cllr Mike Allen

Seconded by; Cllr Philip Skinner

Supported by Cllrs; Andrew Moulding, Bruce de Sarum, Ben Ingham

 

Decision:

Confirm the change to the Constitution as detailed in the Recommendation.

 

Reasons for decision:

The consultative meeting of the Council considered and debated the merits of the motion and proposed amendment to the Constitution and recommended it should be approved as per the recommendation above. There is nothing I am aware of that suggests any alternative decision should be taken and I am content it is an acceptable change to make.

 

Senior Officer Decision

12.

Motion: Nationally Described Space Standards

As a district council we are responsible for approving or rejecting planning applications for housing. On 27 March 2015 the central government published the Technical Housing Standards – nationally described space standards (available at

https://www.gov.uk/government/publications/technical-housing-standards-nationally-described-space-standard

as part of the housing standards review package. It was left to councils to put in place our own policies to be included with-in the Local Plan. At an earlier Planning Meeting it was pointed out that we do not have a policy on Nationally Described Space Standards. I therefore propose that we put in place a policy to cover this subject as part of our review of our Local Plan.

 

Proposed by Cllr Peter Faithfull

Seconded by Cllr Vicky Johns

Supported by Cllrs; Megan Armstrong, Tony McCollum, Geoff Jung and Mike Howe.

 

13.

Motion: Trees

This council recognizes the immense contribution that trees make to our District - shaping the landscape, providing a vital habitat for wildlife, sequestering carbon to help combat climate change and playing an essential role in the eco-system by absorbing rainwater and preventing erosion.  

Trees are also vital to our communities enhancing well-being, connecting people with their natural environment, providing shade and peace, cooling the streets, marking the seasons and giving our communities a sense of ‘place’. 

In light of the key role of trees this council will: 

  1. Agree a robust tree policy which includes pro-actively making Tree Protection Orders, particularly in view of unscrupulous developers who remove trees ahead of submitting planning applications  
  2. Commission a detailed district wide report which identifies ways of enhancing and improving the existing treescape 
  3. Implement a community engagement scheme to support town and parish councils in protecting and enhancing trees at the most local level 

This council acknowledges that these proposals will increase the workload of the tree officers and additional tree officer capacity will be required in order to give effect to this motion. The Council will use its general fund balance in the current year and will commit to ongoing costs being met in the 2022/23 budget round.

 

Proposed by Cllr Jess Bailey

Seconded by Cllr Megan Armstrong

Supported by Cllrs; Denise Bickley, Olly Davey, Paul Jarvis, Vicky Johns, Geoff Pratt, Tony Woodward and Chris Wright