Agenda and draft minutes

Consultative meeting, Audit and Governance Committee - Thursday, 18th November, 2021 2.30 pm

Venue: Online via the Zoom app.

Contact: Amanda Coombes  01395 517543; email  acoombes@eastdevon.gov.uk

Media

Items
No. Item

17.

Public speaking

Information on public speaking is available online

 

Minutes:

There were no members of the public registered to speak.

18.

Minutes of the previous meeting pdf icon PDF 176 KB

Minutes for 23 September 2021.

Minutes:

The minutes of the Audit and Governance Committee held on 23 September 2021 were recommended for approval.

 

19.

Declarations on interest

Guidance is available online to Councillors and co-opted members on making declarations of interest

 

Minutes:

None

20.

Matters of urgency

Information on matters of urgency is available online

 

Minutes:

None

21.

Confidential/exempt item(s)

To agree any items to be dealt with after the public (including the Press) have been excluded. Thereare no itemswhich officersrecommendshould be dealtwithin thisway.

 

Minutes:

None

22.

Councillor DBS checks pdf icon PDF 401 KB

Minutes:

The Strategic Lead Governance & Licensing asked members to consider the Council’s position in relation to DBS checks and associated risks.

 

During the debate discussions included the following:

·        Consideration to including enhanced DBS checks to protect the most vulnerable in the community

·        There was an assumption that councillors already had DBS checks, it gives residents confidence that the council was doing the right thing. It was only a matter of time before this would become legislation anyway

·        DBS checks were only as good as the day they were issued. Would we be recommending that parish councillors also had them?

·        Publishing DBS data online was not legal unless consent was granted by the individual concerned

·        This was important as DBS checks could regulate councillor behaviour. There was a need to lobby Government now

·        Government must lead on this

·        Councillors have to prove they are fit and proper to undertake their duties, was it not for EDDC to double check this information?

·        DBS checks were one factor, the Safeguarding Policy was essential alongside these checks for taking forward any matters that caused concern to a designated person.

 

The Portfolio Holder Democracy, Transparency and Communications thanked Henry Gordon Lennox for his report. She asked that safeguarding training was looked into and what this could include.

 

RECOMMENDED to Cabinet that;

Members noted the report and agreed that councillors undertake safeguarding training including training on the Council’s safeguarding policy and its operation.

 

23.

External Audit Progress report - Grant Thornton pdf icon PDF 6 MB

Minutes:

Beth Garner from Grant Thornton provided an update on the progress in delivering their responsibilities as the council’s external auditors.

 

Having received the report and noted the contents, members;

RECOMMENDED:

To note the External Audit Progress report.

24.

Risk Review Summer 2021 - Part 2 pdf icon PDF 218 KB

Minutes:

Risk information for the 2021/22 financial year was supplied to allow the Committee to monitor the risk status of Strategic and Operational Risks. This followed the full review of risks by responsible officers during May/June 2021.

 

Having received the report and noted the contents, members;

RECOMMENDED:

To note the current status of risks following the full risk review undertaken in May/June

2021.

25.

Referral from Cabinet - Seaton Jurassic

6 October 2021 item 93 – verbal update

Minutes:

Alastair Woodland from SWAP explained that an audit report could be undertaken early next year concerning value for money on the Jurassic Centre; to include lessons learnt, what was done and what improvements could be done in the future.

 

From the Chair it was recommended that SWAP be asked to add this matter to their 2022/23 audit plan and ask Scrutiny Committee to look into this matter under their own terms of reference.

26.

Audit and Governance Forward Plan pdf icon PDF 148 KB

Minutes:

Members noted the contents of the Committee Forward Plan for 2021/22.

Items to be considered at the January committee included:

 

·        Internal Audit Activity – Quarter 3 2021/22

·        Audit Findings Report

·        Audit Committee Progress update

·        Risk Management review – half year review

·        Review of the Anti-Fraud Theft and Corruption Policy, Anti-Bribery Policy and Whistleblowing Policy

·        Review of the Local Code of Corporate Governance

·        Strata Annual Internal Audit report

·        RIPA update and policy review

·        Update report from Service Lead Housing on SWAP Limited Assurance report