Agenda and draft minutes

Community Grant Panel - Monday, 5th October, 2020 10.00 am

Venue: Online via the zoom app.

Contact: Chris Lane, Democratic Services Officer 01395 517544 

Items
No. Item

27.

Public speaking
Information on public speaking is available online

Minutes:

There were no members of the public wishing to speak.

28.

Minutes of previous meeting (Pages 3 - 4)
Minutes of the Community Grant Panel meeting held on 1 September 2020. pdf icon PDF 148 KB

Minutes:

The minutes of the meeting held on 1 September 2020 were agreed as a true record.

29.

Apologies

30.

Declarations of Interest
Guidance is available online to Councillors and co-opted members on making
declarations of interest

Minutes:

Cllr David Key declared an interest in Minute 14 below as he was Ward Member for Awliscombe parish.

31.

Matters of urgency
Information on matters of urgency is available online

Minutes:

There were no matters of urgency.

32.

Confidential/exempt items

To agree any items to be dealt with after the public (including the press) have

been excluded. There are no items which officers recommend should be dealt with in this way.

Minutes:

There were no items that officers recommended should be dealt with requiring exclusion of the public or press.

 

33.

Decision on Community Buildings Grant application from Payhembury Village Hall for £5,000 pdf icon PDF 5 MB

Minutes:

Jamie Buckley, Engagement & Funding Officer reported that Payhembury Village Hall had applied for a grant of £5,000 for kitchen improvements. Members noted that the village hall was very well used by a wide variety of community groups and other organisations, it was the only community hall available in the village. They wished to put in a new kitchen with appliances and new storage. The work was needed and had been asked for by users and the local community. They had obtained three quotes and the rest of the money (£11,100) was coming from the village hall itself but they were seeking small amounts of funding from the parish council and others to offset the contribution as it uses £1,100 of their emergency fund.

 

RESOLVED that Payhembury Village Halls application for £5,000 be granted.

34.

Decision on Community Buildings Grant application from Awliscombe Village Hall for £5,000 pdf icon PDF 59 KB

Minutes:

Jamie Buckley, Engagement & Funding Officer reported that Awliscombe Village Hall had applied for a grant of £5,000 from the Community Buildings Fund. The village hall is very well used by a wide variety of community groups and other organisations and seems integral to the local community. They want to upgrade the ladies and gents toilets, replace fibre board ceilings with improvements to lighting and create a large storage cupboard. The works are needed to bring the hall into the modern age and help it become even more sustainable. The works were well planned and they have all their other funding in place, most of which is coming from the hall themselves but the Parish Council have also promised a donation.

 

RESOLVED that Awliscombe Village Halls application for £5,000 be granted

35.

Information Contained in applications

Minutes:

Members discussed the level of information they would wish to see in future applications out before the Panel

 

RESOLVED that level of information provided in future applications should be at the officers discretion but should include – completed application form, priority assessment, first stage eligibility check, abbreviated set of accounts and summary sheet for committee