Agenda and draft minutes

Licensing and Enforcement Sub Committee
Wednesday, 28th August, 2019 11.30 am

Venue: Exmouth Town Hall, Exmouth

Contact: Christopher Lane  01395 517544; email:  clane@eastdevon.gov.uk

Items
No. Item

1.

Minutes of the previous meeting pdf icon PDF 32 KB

Minutes:

The minutes of the meeting of the Licensing and Enforcement Sub-Committee held on 10 April 2019, were confirmed and signed as a true record.

2.

Declarations of interest

Guidance is available online to Councillors and co-opted members on making declarations of interest

 

Minutes:

There were no declarations of interest.

3.

Matters of urgency

Information on matters of urgency is available online

 

Minutes:

There were no matters of urgency.

4.

Confidential/exempt items

To agree any items to be dealt with after the public (including the Press) have been excluded. Thereare no itemswhich officersrecommendshould be dealtwithin thisway.

 

Minutes:

There were no confidential items.

5.

To consider an application for the grant of a time limited premises licence to allow the provision of recorded music, live music and the sale of alcohol for consumption ON the premises at H fest, Halsdon Farm, Mudbank Lane, Exmouth, EX8 3EG. The application is to cover the period 30 August - 31 August 2019 pdf icon PDF 263 KB

Additional documents:

Minutes:

The Sub Committee gave consideration to an application for the grant of a time limited premises licence to allow the provision of recorded music, live music and the sale of alcohol for consumption ON the premises at H fest, Halsdon Farm, Mudbank Lane, Exmouth EX8 3EG.

 

The Sub Committee carefully considered the application with the amendments the applicant had now offered for the licensable activities and the extension of proposed hours of operation with a view to deciding whether the application promoted the licensing objectives as required by the Licensing Act 2003. They also took into account Government Guidance and the Council’s own licensing policy and the Human Rights Act 1998 in making this decision.

 

The Sub Committee considered the relevant representations that all parties had made and the written representations and other documentation put before the Sub Committee. They also considered the particular locality of the premises on the edge of Exmouth close to residential housing, and it was noted that some of this was sheltered housing.

 

The Sub Committee considered it relevant the police mediated with the applicant in relation to the Licensing Act objectives, which were – public safety, public nuisance and crime and disorder and as result an agreed position was reached in relation to the hours of operation relating to the sale of alcohol, drinking up time and premises closure.  

 

The applicant’s case was on paper that an Event Management Plan version 5 had been submitted with the papers prior to the hearing which set out the organisation of the event in detail, this included a Risk Management Plan.

 

At the hearing, Mr George Nightingale stated that he had run community events for 4-5 years which included a TEN for an event held on the site in 2018. This event had raised £15,000 for RMA charities relating to the rehabilitation of wounded and sick marines.

 

An Event Management Plan version 5 had been submitted with the papers prior to the hearing which set out the organisation of the event in detail, this included a Risk Management Plan.

 

Cpt Paul Fleet RM stated H Fest was aimed at being a family event for the Exmouth community with a specific focus on the RM families who have historical links with the town. This was an event that would grow the work of RMA charities.

 

Andrew Lamont, National trust leaseholder at Lower Halsdon Farm also confirmed the benefits he had seen from the family event, he also referred to the covenant on the land to provide community activities for the community. He commented on the security of the site, the event site was protected by stock fencing and hedging around the perimeter, and this would prevent unwanted incursions from non-ticket holding attendees.

 

Current ticket sales as at the hearing were 236 for the two day event, but this was expected to double to 500-600 attendees, people arriving on the day.

 

Environmental Health commented on the requirements for noise monitoring on the site throughout the event and requested digital  ...  view the full minutes text for item 5.