Agenda and draft minutes

Strategic Planning Committee
Monday, 9th December, 2019 10.00 am

Venue: Council Chamber Blackdown House

Contact: Wendy Harris  01395 517542; email  wharris@eastdevon.gov.uk

Media

Items
No. Item

31.

Public speaking

Information on public speaking is available online

 

Minutes:

Three members of the public commented on item 36 – Delivery of the Axminster Urban Extension as follows:

 

Mrs Bernie Steadman speaking as a resident of Axminster and on behalf of other residents said that it would be unacceptable to go ahead with the development of some of the sections without the relief road.  She questioned how 200 houses could be built in a space originally recommended for 70 and questioned how many of the houses would be affordable.  200 houses would lead to more vehicles using the B3261 road which the relief road was supposed to relieve and highlighted the difficulty of vehicles turning right at the junction would lead to more vehicles travelling through the town and questioned how this would relieve congestion.  Mrs Steadman said the infrastructure in the town centre was barely coping and the failure of the masterplan must be addressed before the agreement to build new houses was made.  Mrs Steadman said residents did not want poorly planned unsustainable developments in Axminster and said too many houses in too small spaces would equal problems not solutions.

 

Mrs Hilary Kirkcaldie speaking on behalf of Axminster Town Council supported the proposal as set out in the Local Plan with the relief road preferably being delivered ahead of housing and addressed the need for more affordable housing to maintain the viability of local services.  She said it was a long term view of the Town Council to widen the service road through the housing area to act as a relief road to take traffic away from Stoney Lane which is the access road to the Primary and Secondary Schools to improve road safety.  She also raised concerns that there was only one road out of Axminster to the north and if an accident were to happen would cause serious gridlock.  Mrs Kirkcaldie said Axminster Town Council were aware of the problems with Weycroft Bridge and the Raymonds Hill A35 junction and said these were not reasons to reject a relief road.  Mrs Kirkcaldie said the Town Council remained adamant that adequate land must be allocated for employment and if the development was not undertaken as set out in the Local Plan a severe disservice would be done to future generations of Axminster residents.

 

Mr Paul Hayward speaking on behalf of the joint Parish Councils of Chardstock and All Saints in his capacity as Parish Clerk reiterated the parish councils’ earlier vehement opposition to the masterplan on 29 January 2019 which lacked merit, vision and ambition.  The Parish Councils’ said the masterplan failed to address Weycroft Bridge which divided Axminster from the northern parts of East Devon and raised concerns that if the bridge failed Axminster would be cut off.  The masterplan failed to address that the residents of Chardstock, All Saints, Hawkchurch and Membury were wholly reliant on the services in Axminster and together with the strained infrastructure would be unable to cope with the rising population.  The joint councils also wished to express their frustration and  ...  view the full minutes text for item 31.

32.

Minutes of the previous meeting pdf icon PDF 297 KB

Minutes:

The minutes of the Strategic Planning Committee held on 22 October 2019 were confirmed as a true record.

33.

Declarations of interest

Guidance is available online to Councillors and co-opted members on making declarations of interest

Minutes:

Item 36. Delivery of the Axminster Urban Extension.

Councillor Ian Hall, Personal, County Councillor for Axminster Division.

 

Item 36. Delivery of the Axminster Urban Extension.

Councillor Paul Hayward, Personal, Clerk to Chardstock and All Saints Parish Councils.

 

Item 37. Draft Affordable Housing Supplementary Document.

Councillor Sam Hawkins, Personal, Acquainted to some of the contributors through employment.

 

34.

Matters of urgency

Information on matters of urgency is available online

 

Minutes:

There were no matters of urgency discussed.

35.

Confidential/exempt item(s)

To agree any items to be dealt with after the public (including the Press) have been excluded. Thereare no itemswhich officersrecommendshould be dealtwithin thisway.

 

Minutes:

There were no items that officers recommended should be dealt with requiring exclusion of the public or press.

36.

Delivery of the Axminster Urban Extension pdf icon PDF 192 KB

This report is to advise Members of progress that has been made on the delivery of Axminster Urban Extension since the masterplan for the site was endorsed earlier this year and HIF monies were secured from Homes England to help to deliver the relief road.

Minutes:

The Service Lead – Planning Strategy and Development Management presented an updated report on the Delivery of the Axminster Urban Extension following the endorsed masterplan by Members at Strategic Planning Committee on 29 January 2019 on the basis of receiving £10m Housing Infrastructure Funding from Homes England to help deliver the relief road.  Members were advised that Homes England had declared the funding available was classed as recoverable grant funding and had to be repaid by the development to the council.  Members noted that officers had fundamentally disagreed with the developments ability to repay that money on the basis of Homes England valuation of the land.

 

The report to Members considered the re-assessment of the options for the delivery of the Axminster Urban Extension in light of the HIF funding being withdrawn by Homes England and Members noted the masterplan was undeliverable in its current form.

 

Ward Members discussed the following:

·         Councillor Hall said the masterplan which had been endorsed by members on 29 January 2019 with the forward delivery of the relief road was good for Axminster and East Devon and would make Axminster a resilient town and complimented Axminster through health, wellbeing and education.  He raised concerns that Axminster needed to increase in population to remain resilient for the future and addressed concerns that the secondary school had already lost its sixth form due to the lack of foot fall and its primary school admissions were decreasing.  He highlighted the importance of the relief road on the basis of the A303 improvements between Illminster and Honiton had been put on hold which would result in an increase in traffic through Axminster and addressed that Highways England needed to look at the safety issues of the A35 road. 

·         Councillor Jackson said her community felt deeply disenfranchised and that the masterplan had been the single biggest concern raised by the public since the local election and a fresh approach to the masterplan was needed.  She said Axminster had accepted the development of houses on the promise of improved infrastructure, job opportunities and retail regeneration but so far this has not materialised.  Affordable housing was already up for reduction even before the planning application had been approved and addressed the need for more affordable housing and questioned the current council house waiting list for Axminster.  Cllr Jackson said Axminster residents were horrified on the prediction of major risks to affordable housing, employment space and the consideration of proceeding without the crucial infrastructure in place and also feel unheard with their environmental concerns.  Finally Cllr Jackson said the masterplan had been missold to Axminster and residents were assured that the relief road was a priority but that the report shows the relief road was a smoke screen to deliver unwanted development in an already overdeveloped town.

·         Councillor Moulding said the north south relief road was a key item of infrastructure and vital for the future of Axminster and that it was expected that the road was to be delivered upfront in its  ...  view the full minutes text for item 36.

37.

Draft Affordable Housing Supplementary Document pdf icon PDF 426 KB

To make Members aware of the responses received during the first round of public consultation on the Draft Affordable Housing Supplementary Planning Document (SPD) which took place from March to May 2019, and show how these comments have been taken into account in revising the SPD.  A revised version of the Draft Affordable Housing SPD is presented for approval by this Committee for a six week period of public consultation.

Additional documents:

Minutes:

The Service Lead Planning Strategy and Development Management presented the report which had been deferred by the Strategic Planning Committee on 22 October 2019.  The report provided an update on the 22 responses received in the first round of public consultation on the Draft Affordable Housing Supplementary Planning Document and asked Members to consider a further round of public consultations to seek further feedback about expectations for affordable housing delivery in the district. 

 

Discussion covered:

·         It was suggested that the Council look at different ways of consulting with the public to get a true reflection from the community.  Members noted only 22 responses had been received and the majority of these were from developers.

 

RESOLVED:

1.    That the comments received during the first round of public consultation on the Draft Affordable Housing Supplementary Planning Document be noted and the council response be endorsed.

2.    That the Draft Affordable Housing Supplementary Planning Document for public consultation over a period of six weeks be agreed.

38.

East Devon - Employment Land Review pdf icon PDF 182 KB

This report provides summary details of the Employment Land Review produced by the Planning Policy section for 2018-19.

Minutes:

The Committee considered the Service Lead – Planning Strategy and Development Management report outlining the latest monitoring figures on employment land available within the district and outlining the latest figures of residents of East Devon in employment and job numbers in the district.

 

Members noted that employment numbers were growing and that government suggested 48,000 employee jobs currently exist in East Devon as of 2018.

 

Discussion covered:

·         It was suggested the item be deferred due to the hyperlinks to background information not working.  In response the Service Lead Planning Strategy and Development Management advised the hyperlink was working correctly on the internet.

·         Clarification was sought on the one home / one job scenario and should this be revisited.  In response the Service Lead Planning Strategy and Development Management advised it was an aspiration and not a requirement as a whole.

·         It was suggested something should be put in place that measures the employment development that is coming forward with the housing stock to give a benchmark of what is needed in relation to development.  In response the Chairman advised the Our Towns Study will be doing work on this.

·         Clarification was sought on Skypark not delivering the large numbers.  In response the Service Lead Planning Strategy and Development Management advised Skypark was not delivering at the rates hoped but this was partly because of issues over delivering an update instrument landing system at the airport which had been resolved and so land can now come forward to help increase delivery rates at Skypark

 

RESOLVED:

1.    That the report be acknowledged.